Privacy Policy for Talent and Crew

Extreme Reach and its subsidiaries and affiliates (collectively “Extreme Reach” “our,” “we” or “us”) are committed to respecting and protecting your privacy.

This Privacy Policy describes how we collect, use, disclose, store and otherwise process information collected for Talent and Crew payroll services. For information related to other Services, please see https://extremereach.com/privacy-policy/

Information We Collect

In order to process Talent and Crew payroll, residuals, and other relevant payments, Extreme Reach collects and creates a variety of information, including tax forms, session reports, talent and crew contracts, payroll stubs, and other wage related information. This information may be collected directly from performers, or may be passed along to us by our clients and business partners. Any emails or other communications addressed to Extreme Reach may also be collected and retained, per our records retention policies.

How Collected Data Is Used

Information collected and created for Talent and Crew payroll services is used solely to process payments to performers, to provide required reports to applicable unions, pension funds, tax authorities, and governmental entities, and to perform associated legally required duties.

We never use your payroll information for marketing purposes, nor do we share such information with any third-parties, except those listed below.

Information Disclosed to Outside Parties

We provide information as required to applicable unions and guilds including their applicable benefits plans, tax authorities, governmental entities, the relevant agencies and advertisers who engage us to process your payroll, and those courts and legal authorities exercising jurisdiction over wage garnishments or other relevant legal proceedings.

Extreme Reach may also disclose personal information to our third-party vendors and service providers that work with us. We will only share personal information to these vendors and service providers to help us provide a product or service to you.

We do not otherwise sell, trade, or otherwise transfer collected information to outside parties, unless we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others’ rights, property, or safety.

How We Protect Your Information

Security of all information is of the utmost importance for Extreme Reach. We use technical and physical safeguards to protect the security of your personal information from unauthorized disclosure. We also make all attempts to ensure that only necessary people and third parties have access to personal and confidential information.

We require that our third party service providers (1) use confidential information only to perform their obligations, and (2) otherwise maintain the confidentiality of such information. These third party service providers and channel partners are expected to maintain privacy and security protections that are consistent with Extreme Reach’s privacy and information security policies.

GDPR

Extreme Reach is committed to protecting your data in compliance with the  General Data Protection Regulations (GDPR). For purposes of retaining your payment information, we may sometimes be the data controller. However, in other contexts, Extreme Reach may be a data processor, with the company that engaged you for services acting as the data controller.

Legal Basis for Processing Data. If you are an individual from the European Economic Area (EEA), our legal basis for collecting and/or processing the personal information will depend on the personal information concerned and the specific context in which we collect it. However, we will normally collect personal information from you only where: (a) we have your consent to do so, (b) where we need the personal information to perform a contract with you, or (c) where the processing is in our legitimate interests (and not overridden by your data protection interests or fundamental rights and freedoms). In some cases, we may also have a legal obligation to collect personal information from you, or may otherwise need the personal information to protect your vital interests or those of another person.

Where we rely on your consent to process the personal information, you have the right to withdraw or decline your consent at any time. Please note that this does not affect the lawfulness of the processing based on consent before its withdrawal. Withdrawing consent may limit, delay, or prevent our ability to process payments owed to you.

If we ask you to provide personal information to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your personal information is mandatory or not (as well as of the possible consequences if you do not provide your personal information).

Should you have any issues with how we handle your data, we request that you contact us first so that we can make every effort to address your concerns. You also have the right to lodge a complaint with a supervisory authority. We rely on standard contractual clauses to authorize any necessary international data transfers.

International Transfer

We store and process data in the United States, Canada and the UK, depending on customer location. Data accessed by customers internationally may be transferred by such customers.

Children

Extreme Reach recognizes the importance of protecting the privacy and safety of children. Our website and services are primarily directed towards the advertising industry and are not directed towards children. We may, however, process information about children under the age of 13 for the purposes of delivering Talent payroll services for them.

Data Retention

We retain data we collect for Talent and Crew payroll processing. We may be obligated to retain data for contractual or regulatory reasons. Due to our legal obligations related to wage and tax payment, we are not able to delete your wage related information for seven (7) years following completion of the applicable payments.

Changes to This Policy

Extreme Reach reserves the right to change, modify, add or remove portions of this Privacy Policy at any time without notice (except for EU subjects, where we will notify you if we change how we process your data and will obtain your consent for alternate use of your data). Any changes to this Privacy Policy will become effective when we post the revised version on our website.

Opt-out

Extreme Reach does not use your information for any marketing purposes, so there is no need to opt-out of receiving such communications.

Contact Information

If you wish to change any personal information, such as your address where you receive payroll or tax documents, please send an email to talentsupport@extremereach.com or call (800) 233-0278.

You can contact privacy@extremereach.com for requests related to rights of erasure, correction, restriction of processing, and portability.

last updated: December 18, 2018 to make language consistent with our other privacy policies. No changes to how we process data have been made.